Use Tags to look at your time usage from an unlimited number of angles
Tags work like Gmail’s labels. You can tag something to make it a part of a virtual group. And you can create an unlimited number of such groups.
For instance, let’s take the following tasks:
1. Replying to emails from clients
3. Browsing Facebook
Each of them can belong to a completely different Category or Value. But they have various aspects in common. Using Tags you can define, monitor and analyze statistics for an unlimited number of aspects. So:
- #1 & #3 involve work with a computer. You can track the amount of time you use computers creating a tag “Work with computer”.
- You sit when you perform any of the above tasks. When you spend too many hours sitting you get a sore lower back. You can create a tag “Sitting”. Using it you can determine your upper limit of sitting hours during the day before the pain appears. Then you can set up a monitor that will warn you when you spend too much sitting.
- You could also tag some other tasks as “Walking” or “Physical activity”. Then you could compare it to “Sitting” to possibly get more motivation to become more active. Sometimes it may be as simple as deciding to walk to work, or get off the bus one stop earlier. If you already walk – you could decide to change the route regularly to a longer or more demanding one.
You don’t need to tag each Task separately thanks to inheritance
Tags may be assigned not only to a Task but also to a Task Group, Goal or Value. When they are assigned to a Task Group, Goal or Value, they are inherited by all the Tasks belonging to them.
Watch the video below to see how to:
- create Tags
- assign them to your Task structure
- list all the elements the Tag is assigned to
- generate and read statistics by Tag
- create monitors based on Tags
Tags in Goalist are like virtual groups. You can put a Task in an unlimited number of such groups without moving it around between Goals or Categories.
Let’s say you’d like to monitor your physical activity.
Make sure you have the Tags module enabled in the Modules view.
Now go to the Tags screen, use menu > New Tag. Type in “Physical activity”, click OK.
You occasionally run, swim, practice karate and cycle. So you have 4 separate tasks defined for these activities. They may be located in separate Values, Goals or Task Groups. For example, let’s imagine you have the following structure:
You could assign the Tag to each one of these Tasks separately. Or you can assign it only to the Value and all the Tasks that belong to it will inherit the Tag.
To do that go to Categories > Values & Goals > Healthy Body, click Tracking tags, plus button, select the Tag and click “Assign 1 selected”.
If you want to remove the Tag, long-press it and choose Remove.
Now you can analyze stats for the last week. Go to the Statistics view. Choose Tag as Stats basis and click Generate new.
You’re not happy seeing that during the last week your daily average was below 40 minutes. You decide to set a goal of being physically active for at least 90 minutes every day. You calculate that it means 630 minutes (90 * 7 = 630).
So you go back to the Value and create a new Goal: “I spend enough time on physical activities”.
Now define a monitor for it – click the image and configure the monitor as follows:
- Monitor a tag
- Physical activities
- Success is when over the last 7 days
- Durations sum up to at least 630 minutes
- Click OK
The monitor is obviously in a failed state. Under the graph you can see that the state for today is 4h30m so there’s 6h missing to achieve your goal.
Now you realize that “Walking to work” is also a physical activity. So go find the task, click it, click MORE, edit, Tracking tags, plus button, assign.
Let’s check the statistics again. The daily average has increased to 1.5h after assigning the Tag.
Every time you notice that a given task involves physical activity – just assign the tag to it.
Checking Tag Usage
If you want to check where your Tag is used – go to the Tags view, long-press the Tag, and click Details.
Would you like to see more videos?
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(This post is part of Goalist Training)